Ethiopian Public Health Association Job Vacancy

Ethiopian Public Health Association invites qualified applicants for the following job positions.

The Ethiopian Public Health Association (EPHA) is a health professionals association established in 1991 G.C. that envisions the attainment of an optimal standard of health for the people of Ethiopia. It promotes better health services to the public and high professional standards through advocacy, professional competence, relevant policies, and effective networking.

Position: Archive and Record Clerk

Job Specification

10+3 or Level IV diploma in Secretarial Science & Office Management/ Management and related with 0 years of experience
OR
10+2 or Level III certificate in Secretarial Science/ICT/ Records Management or related with 2 years of relevant experience

The purpose of the job is to record, archive and disseminates all internal and external documents, correspondences and reports; maintain proper filing and archive system that safeguards all the documents and make easily accessible.

Duties and Responsibilities

Receives records, distributes and controls all out going, incoming and internally generated documents and files.
Ensures that the receiving, recording, and issuing practices are in compliances with established procedures and methods.
Arranges systematically all files in an orderly manner by type and source
Controls the issue of files and documents by receiver’s address.
Ensures up-to-date recording & Responsible for the safety of documents
Maintains records of contracts &data relevant to overall operation management.
Maintains close contact with all directorates to manage filing data.
Ensures procedures governing documentation & file management operations.
Prepares periodic summary or statistical reports of all filing operations.
Prepares history of files & inform to respective users.
Keeps proper records of incoming & outgoing letters & summarizes activities on log book.
Receives letters from external sources, distributes them and follow up if any response is necessary to the requests of institutions where originated
Manages clerical works of the unit& Ensure data management are consistent and timely.
Ensures the maintenance of up-to-date and complete records either for review and updating.
Participates in annual work plan, budget, and periodic activity reports preparation.
Ensures letters& correspondences of the association are well received by receivers.
Makes sure documents are handed over to the recipient unit or person accompanied by signature when delivering documents.
Performs any other related duties as directed by immediate supervisor.

Remuneration: As per the EPMA payment rates

Located: Addis Ababa,

Application Deadline: January 13/2026

How To Apply:

Interested candidates should submit their CV and credential documents in person to the Ethiopian Public Health Association (EPHA) office within 7 days from the date of this announcement. The office located

EPHA Building, Arada sub city, woreda 7, Kebena area in front of OLA gas station.

We encourage qualified women and candidates from marginalized communities to apply. Only short-listed candidates will be contacted for an interview and exam.

EPHA do not cover any costs incurred by candidates during the recruitment process.