Maya Industry Vacancy Fresh Graduates

Maya Industry and Trade Enterprise invites qualified and competent applicants for the following vacant positions;

Industry and trade enterprises offer a diverse range of services to support businesses in various aspects of their operations and transactions. These services include distribution and logistics, sales and marketing, supply chain management, import and export facilitation, financial solutions, consulting and advisory, training and education, after-sales support, quality assurance and compliance, and technology innovation.

By leveraging these services, businesses can optimize their processes, enhance efficiency, ensure regulatory compliance, expand their market reach, and drive growth. From streamlining supply chain operations to delivering exceptional customer experiences, industry and trade enterprises play a vital role in enabling businesses to thrive in today’s competitive global marketplace.

Secretary At Maya Industry and Trade Enterprise:

Position: Secretary

Qualifications:

Bachelor’s degree in Business Administration or related field.
1+ years of experience as a secretary, preferably in a similar environment.
Proficient in Microsoft Office Suite.
Strong organizational and communication skills.
High professionalism and attention to detail.

Key Responsibilities:

Administrative Support:
- Manage day-to-day office operations, including handling phone calls, emails, and correspondence.
- Provide administrative support to executives and managers, including preparing documents, reports, and presentations.
- Organize and maintain files, records, and databases in an efficient and easily accessible manner.
Scheduling & Calendar Management:
- Coordinate and manage appointments, meetings, and travel arrangements for executives and staff.
- Ensure that all meeting agendas, minutes, and materials are prepared and distributed in a timely manner.
- Keep executives informed of upcoming commitments and follow up on deadlines and action items.
Communication:
- Serve as the point of contact between internal departments, clients, and external partners.
- Screen and direct incoming phone calls, emails, and inquiries to appropriate parties.
- Draft and proofread letters, emails, and other correspondence on behalf of the company.
Meeting & Event Coordination:
- Organize and schedule meetings, conferences, and events, including preparing materials, booking venues, and arranging catering if needed.
- Take detailed meeting minutes, track action items, and follow up on progress.
Document Management:
- Prepare, edit, and format documents, presentations, and spreadsheets for internal and external use.
- Ensure all documents, contracts, and correspondence are accurately filed and stored both physically and digitally.
- Handle confidential information with discretion.
Travel Arrangements:
- Plan and coordinate domestic and international travel, including booking flights, hotels, and transportation.
- Prepare travel itineraries and ensure all necessary travel documents, visas, and expenses are in order.
Office Supplies & Inventory:
- Maintain an inventory of office supplies and equipment, placing orders as necessary to ensure efficient operation.
- Oversee maintenance of office equipment and liaise with vendors for repairs or replacements.
Client Relations & Support:
- Assist in handling client inquiries, scheduling meetings, and managing follow-ups with clients.
- Ensure excellent customer service by maintaining positive relationships with external stakeholders.
Task Prioritization & Multitasking:
- Assist with ad hoc tasks and projects, ensuring they are completed within deadlines.
- Prioritize multiple tasks effectively, adapting to changing priorities and organizational needs.