Joytech PLC Job Vacancy 2024

Joytech is an agricultural labor of love, owned and managed by skilled and experienced growers. Our technologically advanced methods for growing fresh herbs and flowers and for plant propagation, are rooted in over 40 years of accrued agricultural skills and 15 years of operations in Ethiopia.

Situated among the green highlands of Ethiopia, with two farms located in close proximity to the capital city of Addis Ababa and its international airport, Joytech benefits from optimal diversity in growing conditions and excellent transportation logistics for improved food safety assurance.

Exporting 365 days a year to Europe, Japan, Russia, and the Middle East, Joytech has been growing and shipping a wide assortment of fresh agriculture produce from Ethiopia since its inception
in 2003. We provide our clients a one-stop-shop ensuring quality produce is grown, sourced, and delivered year round and at the highest standards.

Position: Assistant Office Manager

Qualifications:

Bachelor’s degree in business administration or related field preferred.
Zero years’ work experience.
Excellent communication skills, both verbal and written.
Strong organizational and time-management skills, with the ability to multi-task and prioritize effectively.
Proficiency in MS Office Suite and other relevant software tools.
Ability to work independently and collaboratively with others in a fast-paced environment.
High level of integrity and confidentiality, and a strong commitment to ethical business practices.

The Assistant Office Manager will be responsible for providing administrative support to the department, including managing clerical tasks, organizing and coordinating meetings, managing schedules, and handling communication with internal and external stakeholders.

Key Responsibilities:

Manage and maintain the company’s calendar, schedule appointments and meetings, and ensure all relevant parties are informed.
Coordinate and manage logistics for meetings, conferences, and events, both on-site and off-site.
Prepare and distribute meeting agendas, minutes, and other relevant materials as required.
Act as the point of contact for the department, screening phone calls, emails, and inquiries and redirecting them appropriately.
Administer and maintain the department’s filing systems and databases, ensuring confidentiality and security of sensitive information.
Manage correspondence and communication between the department and stakeholders, including vendors, clients, banks, and other departments within the company.
Support the department and other managers with specific projects and tasks as needed.
Accurately issue stakeholder letters in all forms without errors.
Monitor and maintain inventory levels of office supplies and equipment, and order new supplies as needed.
Assist with travel arrangements, booking flights, hotels, and rental cars for staff members as required.
Closely monitor the daily tasks assigned to the relevant staff and provide regular updates to the department and other relevant managers, keeping them informed on progress and addressing any concerns that may arise.
Perform other relevant duties assigned by the immediate supervisor to ensure smooth operations within the organization.